Free Snow Removal Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Without an account, nothing you type into a document is sent to us.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Driveway plow — per push, 2-inch trigger), tax if it applies, any deposit already received, and your warranty terms. Beyond that, snow removal invoices carry a few things the generic list misses: the date and time of each push, the trigger depth in your contract, and salt or sand applied with the quantity — a seasonal customer disputing an invoice is disputing whether the trigger was met, so the timestamp is the whole argument. Note the depth you measured at that site rather than the forecast, and note the hand work: walks, steps, the path to the meter, the mailbox.

The dispute in snow removal is almost always the trigger. A seasonal customer calls in March saying you pushed four times you had no business pushing, or that you skipped a storm they watched fall. Neither of you kept a clock, so it becomes your word against theirs. What settles it is the line carrying the date, the start time and the depth measured at that site, not the depth the radio gave for the county.

The other one is the berm. The city plow comes back through an hour after you leave and walls up the end of the driveway, the customer sees a plugged apron and decides you never came. Written as its own line with its own time, that argument ends. Same on commercial: a lot cleared before dawn and iced over by mid morning was cleared, and the salt line with its time is what proves it.

The third arrives in April and it is damage: a scarred lawn edge, a cracked apron, a broken curb stop, a scraped garage door. Almost all of it is settled by the pre-season photographs and by the stakes you set in the fall. Note on the invoice what you marked and what the owner asked you to work around, because a plow finds what a lawn was hiding.

Salt is the one that goes unbilled. You throw a scoop on the walk on your way out because it is the right thing to do, and it never reaches the paperwork.

Neither does the hand work around the edges: steps, the stoop, the path to the propane fill, the meter, the dryer vent, the cluster mailbox at the end of the row. Wait time at a gated site with nobody answering the phone is real hours off your night. So is pulling out a customer who slid sideways in their own driveway, and the second dispatch when drifting refills a rural road you already opened.

On commercial, stacking gets billed once and then the piles get pushed back three more times before spring, and the haul-off with dump fees is a separate job that started as a favour. Rural mileage belongs on the ticket too. So does the pre-season work nobody sees: staking every property, walking the lot with the manager, photographing existing damage, and sitting up at two in the morning watching radar to decide whether tonight is a night.

Photograph every site before the season, in daylight, before the first flake: the cracked apron, the curb stop already broken, the sod scarred by last year's contractor, the pavers sitting proud. Come April somebody will say your plow did that.

Through the winter the record that matters is a timestamped photo of cleared pavement, per site per visit, with the de-icer applied and the quantity written next to it. When a slip and fall happens in January the demand letter tends to arrive many months later, and the adjuster asks for the service log for that exact date and the days either side of it.

Shoot the storm too, depth against a driveway marker or a shovel handle, so the depth is something you can show rather than something you claim. Keep the pre-season hazard marking photos, they show what you flagged and what the owner left alone. And keep your own weather record with the log — the observed temperature and what fell — because a refreeze event and a snowfall event are different obligations under most contracts, and only the record distinguishes them a year later.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.