Free Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Services rendered), tax if it applies, any deposit already received, and your warranty terms. Beyond that, invoices carry a few things the generic list misses: a clear description of what was delivered and when, so the line still makes sense to someone reading it a year later without you in the room. Date each block of work, give every out-of-scope request its own change order line naming who asked and when, and separate what you supplied from what the customer did — those three habits answer almost every question an invoice ever gets asked.

The dispute in this kind of work almost never starts with the work. It starts weeks later, when somebody who was not there reads the invoice. That is a spouse, a bookkeeper, or the office manager who replaced the person who hired you, and a single line reading services rendered tells them nothing. They call and ask you to justify the total from memory, and by then memory is the only record either of you has.

The other version is the Tuesday phone call where the customer asked for one more thing and you said yes without writing it down. Date each block of work on the invoice and say what was actually delivered. Give every out-of-scope request its own change order line naming who asked for it and when. Time beyond what you estimated belongs on its own line as well, never folded quietly into the hours.

The third is the standard the customer thought they were buying. Nobody argues about work they can measure against something written down, so write the standard: what finished looks like, what was excluded, what a follow-up visit covers and what it does not. An estimate that names its exclusions is worth more than one that only names its price.

The hours that vanish are rarely the hours on site. They are the return trip because the building was locked or the room was still occupied, the standby time while the trade ahead of you finished, and the material pickup run made before the day officially started.

Commercial customers add a layer of their own. The W-9, the certificate of insurance naming them as additional insured, the vendor portal registration that eats an afternoon and a phone call, and the lien waiver they want attached to every payment are all your time.

Scoping is the other one. A written estimate with a real take-off behind it is work whether the job lands or not, and a customer who revises the scope twice has had you write it three times. Support given by phone and email between visits counts too, and so does the chasing at the end — the invoice that has to be resubmitted through a portal, the approval that sits on somebody's desk, the second copy sent to accounts. Put each of these on the document as its own line even when you carry it at no charge.

Photograph the space before anything of yours is in it. You work in rooms you do not own, and the scuff on the floor or the cracked trim that was there on the first morning becomes yours the moment nobody can prove otherwise. Take arrival and departure shots on every visit, including the visits where you did nothing but wait for access.

Keep the approvals in writing and dated. A text message saying go ahead is a record, and often the only one you will have. Record serial numbers and asset tags for anything you installed, removed or hauled away, and file the disposal ticket and delivery receipts against the job rather than leaving them in the truck.

A year on, what gets asked for is proof you were on site on specific dates, what condition the place was in when you arrived, and who told you to proceed. Keep the estimate the customer accepted with the date they accepted it, and keep the version history if the scope changed, because most disputes are about which version everyone thought was live.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.