Free Concrete Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Driveway pour — 4 in. slab, finished & sealed (per sq ft)), tax if it applies, any deposit already received, and your warranty terms. Beyond that, concrete invoices carry a few things the generic list misses: square footage, slab thickness, the mix strength in psi, reinforcement, the finish, and where the control joints went — joints are how you explain a hairline crack that is normal, and cure time is what stops someone parking on it too early. Record the pour date and time, the slump, the weather, and what you told them about deicer in the first winter.

The call is that the driveway cracked, and it usually comes the first spring. Concrete shrinks as it cures and it is going to crack somewhere; the joints you sawed are where you told it to crack. That is impossible to win from memory and straightforward to win from paper.

Put the joint layout on the invoice, spacing and cut depth, next to the mix strength, the slump and the date and time of the pour. Record the thickness you poured, the reinforcement you set, the finish and how it was cured. If you told them to keep deicer off it the first winter, write that down as well, because scaling on a slab that got salted at four months old is a different failure than a bad mix, and the invoice is the only place that distinction survives the year.

The second call is colour and texture: a stamped or coloured slab that dried lighter in one corner, or a broom finish that reads different in low sun. Say on the invoice that concrete is a site-mixed material and that shade variation, efflorescence and mottling are normal rather than defects, and note who chose the colour and from what sample. Most crack and colour arguments end on those two paragraphs.

The forms come off on a second visit and the joints get sawed on a third, and both of those trips tend to disappear into the pour price. Washout is another one. The chute rinse has to go somewhere, and containing it and hauling it out is your cost, not the plant's.

Short-load charges and truck standby land on you when the crew is waiting on a rebar inspection or the pump is slow to set up. Access is the quiet one. A backyard patio the truck cannot reach becomes buggy or wheelbarrow placement, which is hours of labor that reads on paper exactly like a slab poured off the chute.

Then there is demo weight going to the recycler, blankets and heat in cold weather, the right-of-way permit a drive approach needs in most places, and the barricades. Add the protection and cleanup nobody quotes: plastic over siding on a pump day, the neighbour's drive swept, the grass regraded along an edge, and the return visit to seal a slab once it has cured long enough to take it. Give each of those a line of its own.

Photograph the hole before it fills. The compacted base with a tape standing in it showing depth, the vapor barrier, the mesh or bar sitting up on chairs instead of lying on the ground, and the dowels at any tie-in to existing work. Once the truck leaves, nobody can prove any of that.

Keep the batch tickets with the job, because they carry the mix design, the strength and any water added on site, and that ticket is what settles an argument about a slab that scaled. If cylinders were cast, file the break results with them. Note the air temperature and the concrete temperature, since cold and hot weather pours are judged on exactly those numbers.

Shoot the finished surface the day you leave and again after the first heavy rain, so the drainage is on record. Before a breaker or a loaded truck comes onto the property, walk the existing apron, garage floor and neighboring drive and photograph the cracks that were already there. That last set is the cheapest insurance in this trade, because heavy equipment on a residential lot gets blamed for every crack anyone notices afterward.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.