Free Electrician Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: 200A panel upgrade — materials & labor), tax if it applies, any deposit already received, and your warranty terms. Beyond that, electrician invoices carry a few things the generic list misses: the circuits or panel you worked on, breaker sizes and wire gauge, and the permit number with the inspection date once it passes — an electrical invoice is the document that gets pulled out at closing when the house sells. Add what you found and left alone: a double-tapped breaker, a missing ground, aluminum branch wiring, a bootleg ground at a receptacle. Naming those is not a sales pitch, it is the record that they were already there on the day you arrived.

The argument is almost never about the repair. It is about the hour and a half of tracing that came before it. You find an open neutral in a junction box buried above a closet ceiling, remake one connection, and the invoice reads to the customer like a fortune for a wire nut. So write the diagnosis down as work: which circuits you tested and cleared, what you read at the receptacle and at the panel, where the fault actually was, and what you had to open up to reach it.

The other callback is the one where something unrelated quits a week later and it becomes yours, because you were the last person with the deadfront off. Record the circuits you did not touch, and write down what was already wrong when you arrived, whether that is a double-tapped breaker, a missing ground, or aluminum branch wiring.

Then there is the nuisance trip. You install an AFCI or a GFCI because the work requires it, and the device does its job on a customer's old appliance or a shared neutral upstream. The call says your new breaker is defective. Write on the invoice which devices were installed and why, that they detect a fault rather than create one, and any existing wiring condition you found that is likely to keep tripping one. That sentence turns a warranty argument into the next job.

Diagnostic time on a job that got quoted as a flat repair. The trip back after rough-in inspection to trim out. The wall you had to open because the fish hit fire blocking, and the second hole above it. Permit filing, the wait on the inspector, and the re-inspection after the first visit turned up one missing staple.

The fan-rated box and brace the ceiling needed before anything could hang from it, and the old fixture you carried out to the truck. Fluorescent lamps and ballasts do not belong in a customer's dumpster, so a lamp sweep ends with a disposal run somebody has to pay for. A service change carries a utility call, a meet on site, and often a half day waiting on the reconnect.

Then the supply house trip for the one breaker that obsolete panel still takes, and the panel schedule you filled in properly — which is real work and the single most useful thing you can leave behind. Add the labeling, the torque check on every lug you landed, the generator or EV charger commissioning and app setup, and the half hour spent teaching somebody which switch does what. None of that is on the quote and all of it is on your day.

Pull the deadfront and photograph the panel before you touch it, then again finished with the schedule filled in. That first picture is your whole record of what you inherited. Shoot burnt lugs, scorched receptacles and melted insulation before they come out, because if there is ever a fire claim the adjuster wants to see the condition, not read your description of it.

On a rough-in, walk the room and photograph every box, every cable run and every drilled stud before the drywall goes on, and put a tape in the frame on an underground feeder so the depth and the route are in the picture. Someone will be digging a fence post there.

Write down wire gauge, breaker size and the torque you set the lugs to, and keep the permit number with the date the inspection passed. That is what gets asked for when the house sells. Keep your meter readings too — voltage and load at the panel before and after a service change, insulation or continuity results on a circuit you cleared — because a number recorded on the day is the only version of that measurement that will ever exist.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.