Free Garage Door Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Torsion spring replacement — pair, installed), tax if it applies, any deposit already received, and your warranty terms. Beyond that, garage door invoices carry a few things the generic list misses: the door and opener make and model, the spring's cycle rating if you replaced springs, and the safety-reversal test result — a torsion spring is the most dangerous part in a garage and the rating is what justifies the price difference. Record the wire size, inside diameter and length of every spring on the door, including the one you did not replace, so its age is in the customer's own file.

The callback is the second spring. You replace one broken torsion spring on a duplex set, the customer takes the single rather than the pair, and six weeks later the mate lets go and the phone call says you broke it or sold a bad part. What settles that is written on the invoice at the time. Put down that a pair was quoted and the single was chosen, and record the surviving spring's wire size, inside diameter, length and wind, so its age sits in the customer's own file.

Do the same with balance. A line saying the door held at the halfway point with the opener disconnected, and that it reversed on a 2x4 laid flat under the bottom seal, turns a later complaint about drifting or not reversing into a new condition rather than a return on your work.

The third one is the opener blamed for the door. A logic board or a new opener goes on a door that is out of balance, dragging in the tracks or hung on worn rollers, and it burns through gears or reverses on its own. Write what you found the door doing before you installed anything, what you adjusted, and what you recommended and they declined. An opener only lifts what the springs have already balanced, and that sentence belongs on the paper.

Disposal is the one that disappears. A broken pair of springs, the old drums and cables, and a two-car steel door in four sections all leave in your truck and reach the scrap yard on your own time. So does the second trip, when a section turns out to be a discontinued stamping or color and you come back another day to hang it.

Programming is the other quiet one. After an opener swap you re-teach two remotes, the keypad, the wall console and the HomeLink buttons in two vehicles, standing in the driveway while the customer finds their keys, and increasingly you are also pairing an app and a camera to a network somebody has to go and find the password for.

Then there is the shelving and ceiling storage you moved to get a ladder under the header, the strut the old door never carried, the rotted jamb you scarfed in, and the permit and inspection call on wind-load work. Add the lubrication and adjustment pass you do on every call because it is right, and the fifteen minutes you spend showing somebody where the emergency release is and what it does. Write them as lines or they read as free.

Photograph the broken spring before you unwind anything, then the cone with its stamped wire size, length and inside diameter, and note the wind direction. Take the opener model and serial off the label on the power head rather than the carton, and the section stamp inside the end stile, because that is what a distributor asks for when a panel has to be matched a year later.

Record the safety reversal result and the photo-eye height above the slab. That is the one measurement in this trade with a safety story attached to it, and it is the one a homeowner selling the house — or a landlord after an incident — will want documented.

On impact and storm work, shoot the full door from an angle with light raking across the face before you touch it, and list which sections were already dented, because the adjuster is trying to separate the hail from the backing accident. Photograph the jamb, the header and the floor slab too: rot, a header that is not what it should be, or a slab out of level are all conditions you inherited, and none of them are visible once the door is hung.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.