Free Handyman Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Without an account, nothing you type into a document is sent to us.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Drywall repair & paint — hallway, materials included), tax if it applies, any deposit already received, and your warranty terms. Beyond that, handyman invoices carry a few things the generic list misses: each task on its own line rather than one lumped total — a handyman invoice is several small jobs, and separate lines are what stop a customer questioning the sum. Note anything you deliberately did not do, so it is on the record, and note who supplied each part. A day of small work is remembered as one price and disputed one item at a time, so the itemising is not bookkeeping, it is the defence.

The handyman callback is rarely about workmanship. It is about the list. You worked a full day, cleared eleven items off a fourteen-item honey-do list, and three weeks later the customer remembers the three you did not reach. Put every task on its own line, then write a line for the work you did not do and the reason it stayed undone. Parts were not on hand, there was no blocking behind the wall, the tenant never showed to unlock the back bedroom.

The other one that comes back is anything you hung. A towel bar, a floating shelf, a TV mount that went into drywall anchors because there was no stud at the height the customer chose: say that on the invoice, in those words, the day you do it. When it pulls out of the wall a year later, the paperwork answers the question before you have to.

Then there is the repair that was always a stopgap. You re-caulk a tub somebody should re-tile, patch a soft spot in a deck board, or free a window that needs a new sash. Those are the right call for a customer who is not ready to spend, and they will fail on their own schedule. Write on the line what the repair is and what it is not — sealed for now, the underlying rot was not removed — so the second call is a quote and not a complaint.

The hardware store run. You priced the list off a phone call, got there, and two of the eleven items needed parts nobody keeps on a truck, so the day carries a pickup run and often a second one after you opened a wall. Bill the run.

Bill what leaves in your truck too: the old toilet, the storm door, the dead disposal, the flat-pack cardboard from four pieces of furniture. Someone pays a dump fee for that load and it should not be you. The quiet one is access. Emptying a closet to reach the rod anchors, pulling a bed off a wall, moving a car out of the bay, shifting a dresser to get at an outlet — that time is on your clock and it belongs on the document as its own line.

So do consumables: anchors, caulk, blades, sandpaper, drop cloths. And so does the estimating itself. A walkthrough where somebody points at fourteen things while you write them down is an hour of your week, repeated for every customer who does not book. Assembly work has its own version — the flat-pack that arrives with a missing panel, the warranty call to the manufacturer, and the wait for the replacement piece before you can finish a job you already drove to twice.

Photograph the room before you touch anything in it. A handyman works in occupied houses full of damage nobody caused today, and the scuffed floor by the vanity becomes yours the moment you are the last person who was in there. Shoot wide, then shoot the specific thing you came for.

Photograph every wall and ceiling while it is open. The pipe, the old wiring, the stud spacing behind an access cut, the wet framing above a ceiling stain: none of that is visible once you patch, and the customer looking at the bill is looking at the finished side. Record model and serial on anything you swapped, and the date on a water heater flush or a smoke detector.

On rental turnovers photograph the unit condition room by room, and keep those sets for at least a year — a deposit fight arrives a month later and a landlord's question about who broke what arrives long after that. Photograph what you hung and what you hung it into, since blocking, an anchor type or a stud location is exactly what nobody can see later. A year on it is a landlord, a buyer's inspector or an adjuster asking, and a dated photo is a shorter answer than an argument.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.