Free Pest Control Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Quarterly general pest treatment — exterior & interior), tax if it applies, any deposit already received, and your warranty terms. Beyond that, pest control invoices carry a few things the generic list misses: the target pest, the product's brand name and its EPA registration number, the areas treated and the re-entry interval — most states require you to leave the customer a written record of the application, so the invoice is the simplest place to put it. Add the dilution and how much you applied, the visit's number within the program, and the date of the next scheduled service, because a program is judged on whether it was followed.

The callback is “I still see them,” and on a baiting job it lands four to seven days out, which is exactly when gel bait or an ant program looks worst because you have pulled foragers out of the voids and onto the counter. The other version is a customer who put a hardware store aerosol over your placements and killed the transfer.

So write the method on the invoice rather than the outcome: gel bait and IGR instead of “roach treatment,” where the placements went, and that activity rises before it drops. Number the visit against the program, visit 2 of 3, and put the follow-up date on the same page.

Then record what was outside your control, because that is the part nobody remembers by week two: the adjoining unit nobody let you into, the leak under the dishwasher, the pantry that was not emptied before you arrived, the dog food left out overnight, the wood pile against the siding. Conditions do more work than product does, and a treatment carried out over conditions nobody fixed will look like a treatment that failed.

Exclusion done while you were already on site is the biggest one. A door sweep, copper mesh in two weep holes, a screen over a gable vent, a guard on the dryer vent: that is material plus twenty minutes each, and it vanishes into a line that reads quarterly service.

Trap checks are the other. Wildlife work in many places has to be checked daily, and every check is a drive, a pair of gloves and a disposal whether the trap is full or empty, so bill the trips as trips.

Then the parts nobody quotes: crawling forty feet on your belly in a suit and respirator, pulling the range and the fridge because the tenant did not, hunting a dead mouse in a wall cavity with a borescope, hauling an infested mattress away, and the hour you spend writing the WDO letter or the pest logbook an auditor will actually read. Add the calls — the tenant who needs the prep sheet explained twice, the property manager who wants a unit-by-unit report, and the visit that finds no activity at all, which is still a visit and still a record.

Record the product brand, its EPA registration number, the dilution, how much you applied, where, the date and times, and the applicator name and license number. Most places require you keep that application record for a set number of years, and it is the first thing asked for when a customer says the treatment made them ill or the dog went off its food.

Photograph the evidence and the conditions together: the mud tube on the pier with the moisture reading beside it, the burrow, cast skins on an interceptor, wood-to-soil contact, standing water. On exclusion, shoot every entry point before you seal it and again after, with something in frame for scale.

On a WDO inspection, photograph what you could not reach, because a year on it is the limits of the inspection that get tested. Keep a numbered station map with the log, so any tech who follows you finds every station rather than the ones that are easy to see. And keep the prep-sheet acknowledgement on bed bug and roach work — whether the unit was prepared is the single question every failed treatment turns on.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.