Free Restoration Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Water mitigation — extraction, 4 air movers & dehumidifier, 3 days), tax if it applies, any deposit already received, and your warranty terms. Beyond that, restoration invoices carry a few things the generic list misses: the cause and date of loss, moisture readings by day, equipment on site counted by unit and by day, and the insurance claim number with the adjuster's name — restoration invoices are read by an adjuster, not by the homeowner, and a missing daily reading is how a line gets denied. Add the category and class, the affected square footage and cubic feet, and the day you reached drying goal.

The argument in restoration is equipment days, and it comes from the adjuster, not the homeowner. You ran six air movers and two dehumidifiers for five days, the file gets desk reviewed, and three of those days come off because nothing in the paperwork shows the material was still wet.

The second one lands months later, when someone opens a wall you dried in place, finds staining, and asks why you did not cut it out. The same lines answer both. Put the category and class of the loss on the document, the affected square footage and the cubic feet you were drying, every unit counted by type and by day with the date it went in and the date it came out, and a daily reading for each wet material set against an unaffected control area of the same material.

Name the day you reached drying goal, and say plainly what you dried in place rather than removed. The third argument is scope the homeowner thought was included — contents, cleaning and the rebuild are three different jobs from mitigation, and an invoice that does not draw that line will be read as though it covered all of them.

Monitoring is the line that goes missing. Every day you drive back to read meters, move a fan, reset a dehumidifier hose and leave, and that is a technician and a truck on a job that reads on paper as though the equipment did it alone. The equipment pull at the end is another trip. So is the morning nobody let you into the vacant unit.

Consumables go unbilled because they are small and constant: poly and tape for containment, a zipper door, filters for the scrubber, and a suit, gloves and a respirator per technician per day on anything Category 3. Disposal is the other one, since wet material is heavy and a dumpster is billed by the pull and by the ton.

Then the paperwork itself. Writing the estimate, walking the loss with the adjuster, and putting the supplement together are hours out of your week, not overhead. Add the after hours call-out that started the job at eleven at night, the contents you moved and put back, the temporary power and the drying of a structure nobody is living in — and the follow-up calls to a homeowner who is having the worst month of their year.

Photograph the source before it disappears. The braided supply line that let go, the split hose bib, the failed water heater, the ice dam on the eave. A plumber will swap that part out and bin it the same afternoon, and whether the loss was sudden or long term seepage decides whether any of the work gets paid.

Then shoot every meter reading with the display legible and the location written next to it, the same wall before the cut, open, and closed, and the equipment actually standing in the room so a unit count has a picture behind it. Record damage that was already there when you walked in, and photograph the contents before you move them.

On mold work keep the written protocol and the third party clearance result with the photos. Keep the psychrometric log — temperature, relative humidity and grains per pound, inside the chamber and outside it — because that is what shows the drying system was working rather than merely present. A year on it is usually not the homeowner asking. It is a buyer's inspector during a sale, or the next carrier, wanting to see the area passed and who cleared it.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.