Free Tree Service Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Tree removal — 40 ft oak, haul away included), tax if it applies, any deposit already received, and your warranty terms. Beyond that, tree service invoices carry a few things the generic list misses: the species and approximate size of each tree, what you hauled away versus left on site, and whether the stump is included — the stump is the most common thing a customer assumes is in the price and the invoice should settle it. Say what happens to the chips and the rounds, give the grind depth below grade a line of its own, and name any tree you were asked to look at and did not touch.

The stump argument is rarely about whether you ground it. It is about how deep and what got left behind. You grind flush and the customer wanted a plantable hole, or you grind low and leave the chips mounded, and four months later the pile settles into a dip in the lawn and the phone rings.

Write the grind depth below grade on the invoice, the stump diameter you measured at the cut, and three separate answers next to it: chips stay or chips are hauled, hole backfilled with topsoil or not, seed and straw or not. Say in the same breath that surface roots running out into the lawn are not part of a stump grind unless they are listed as their own line.

The other call is about the tree you pruned. A customer expects a shape and gets a reduction, or the tree drops limbs the next season and it becomes your cut. Name the pruning you performed in the terms the trade uses — clean, thin, raise, reduce — say what percentage of live crown came out, and note any defect you found and could not fix. A stump ground to a written depth and a crown pruned to a written spec are both finished work; the line is what proves it.

The unbilled hours in tree work are almost never cutting. They are the plywood and matting you lay so a chip truck does not rut a wet lawn, the hand carry when the gate is narrower than the chipper and every limb goes out the front on your shoulder, and the return trip for rounds the customer swore they would split and never touched.

Disposal is its own line, and a chip box and a load of large logs are two different tickets at two different yards. Then the coordination nobody watches you do: the call to the power company about the service drop, the morning lost waiting on them, flagging a street so the bucket can set outriggers, and knocking on a neighbor's door for permission to rig off their side.

Bill mobilization on a single stump call as well. The grinder still had to be trailered. Add the site protection nobody sees — moving patio furniture, dropping a fence panel and putting it back, tarping a pond — and the paperwork end of it: the permit application on a protected tree, the certificate of insurance a property manager wants first, and the written assessment a customer needs to show a neighbourhood association.

Photograph the tree standing, from two sides at least, before a saw comes off the truck. On storm work that photo is the claim, because the moment you cut the trunk off the roof the evidence becomes a pile of rounds and the adjuster arrives to a tidy yard.

Shoot the defect close up too: the cavity, the seam at the union, the fruiting body at the base, the root plate lifting. Once it is down, photograph the cut face, because hollow, ring shake or decay showing in the stump is your answer a year on when a neighbor says you took a healthy tree.

Shoot the lawn and the driveway before the trucks roll on so old ruts and old cracks stay old. Record diameter at breast height on anything you inject or that a permit covers, and the height and position of cable hardware, because the next inspection has to find it. On any job near a structure or a line, photograph the drop zone and the rigging setup before you make the cut — that picture is the difference between an accident and a decision.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.