Free Drywall Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Hang, tape & finish — 12x12 room), tax if it applies, any deposit already received, and your warranty terms. Beyond that, drywall invoices carry a few things the generic list misses: the number of sheets and the level of finish — Level 4 or Level 5 — because that level is the entire difference between two quotes that otherwise look identical, and it is invisible until the paint and the light go on. Name the board type where it matters, the texture you matched and how, and who is priming, since a patch judged before primer will always look like a patch.

The callback is flashing. You patched, the painter rolled, and now the customer is standing in a hallway with a window at one end, seeing every seam and butt joint telegraph in the raking light. Nothing failed. The wall was finished to Level 4 and side light does that to a surface that was never skimmed.

The second version is texture: your knockdown is close, the ceiling around it is thirty years of paint build, and close is not invisible. The third arrives in the first heating season, when the framing dries and pushes screws through your finish, or a truss lifts and opens the ceiling line at an interior wall.

Put the finish level on the invoice in words, and put down what the surface was before you touched it. Write that a texture repair is blended into the surrounding surface rather than reproduced, that the patch needs the same primer as the field before anyone judges it, and note the sample board they approved and the day they approved it. Seasonal movement in a house is not a defect in a joint, and the invoice is the only place that distinction survives the winter.

Drywall is a three-visit trade that gets billed as one. Coats have to dry, so the tape coat, the second coat and the final sand are separate trips with drive time in each, and the touch-up after the painter primes is a fourth. Those trips are the job.

Then there is everything around the mud: the zip wall and plastic on the doorway, moving and covering furniture, masking floors before you spray texture, and the fine clean and wipe-down after sanding that every customer assumes came free.

Haul-off matters more here than in most trades, because board is bought by the sheet and disposed of by weight, and both the demo out of a room and the offcuts from a hang ride your trailer across a scale. Carrying sheets up a turn in a stairwell, scaffold in a two-story foyer, and blocking added behind a hole bigger than a foot are all work. So is the electrical and plumbing you have to work around — pulling a fixture, cutting to a box, resetting a register — and the heat or the fans you run to make a cold room dry on schedule.

Photograph the cavity while it is open, every time. The wet insulation, the stained top plate, the valve or the supply line that let go, the stud that was already punky. Once your board is on, none of that exists.

On a water loss the adjuster wants the same wall at three stages, before the cut, open, and closed, with dates, plus a moisture reading if you took one and how far back you cut to reach sound material. Photograph board stamps wherever the type carries weight: the 5/8 Type X on a garage ceiling or a furnace room, the fire tape, the caulk at penetrations, the mold-resistant board in a bath. In most places that garage assembly is the drywall question a buyer's inspector raises a year later, and a picture of the stamped edge ends it.

Shoot the existing texture before you start, and the approved sample board held against the wall. Photograph the framing you are hanging on where it is out of plane, since a wall that reads wavy under a light later is a framing story and not a finishing one — and that picture, with a straightedge in it, is the only version of the argument you can win.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.