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Choose from over 300 jobs
Search knows more than one name for most of these, so type what you call the job. Picking a job adds it as a line item worded exactly as you tapped it. The rate is left blank on purpose — this tool never guesses your prices, though a job you have billed before shows what you charged last time as a hint you can ignore. Anything this list has never heard of, type it and press Add.
What you need before the work begins — a figure or a percent. It prints on the estimate; nothing is owed yet.
Sales tax — is this taxable, and what’s the rate here?
Two questions, in this order: is this job taxable at all, and if it is, at what rate. Both depend on where the work is.
Is it taxable at all?
- Improving real property — a new install, a remodel, an addition — usually makes you the end user of the materials. You already paid sales tax at the supply house, and you don't add tax to your customer's invoice.
- Repairs and maintenance are taxable far more often, and several states treat residential and commercial work differently.
When a customer says they're exempt
Churches, schools, charities and municipal work are often genuinely exempt, and a general contractor buying your work to resell to their client is usually a resale rather than an exemption. In both cases they'll have a certificate, and a copy of it is what protects you — it's the piece of paper that puts the tax on them rather than on you if anyone ever asks. Most customers hand it over without blinking; it's routine paperwork on their end, not a favour you're asking for.
There is no federal sales tax — nothing on this document is federal. Your federal tax is income and self-employment tax, settled with the IRS, not collected from your customer.
State rates as published January 2026; local rates change often. This is general information, not tax advice — your state's revenue department or your bookkeeper has the last word.
Sending opens your phone's share sheet, so you can text or email it from the contact you already have — the amount due, how to pay and your payment link ride along in the message.Sending hands over the finished document — through your browser's share options where it offers them, otherwise saved as a file with an email draft ready for it. Either way the amount due, how to pay and your payment link ride along in the message. Save to Photos hands over the same document as an image — tap “Save Image” in the sheet to keep it.
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See Pro pricingCommon questions
Can I make an invoice on my phone without an account?
No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Your invoice contents never leave your device either way.
How do I send the invoice to my customer?
Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.
How do my customers pay me?
Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.
What do I put on a flooring invoice?
Your company name and license number, the customer's name and service address, itemized work (for example: LVP install — material & labor (per sq ft)), tax if it applies, any deposit already received, and your warranty terms. Beyond that, flooring invoices carry a few things the generic list misses: the product name and the square footage including the waste factor you ordered, plus underlayment, transitions and whether the subfloor needed leveling — subfloor prep is the change order that surprises customers most. Record the moisture readings and the acclimation days with them, because most manufacturers' warranties are written against exactly those numbers and nobody can take them after the floor is down.
What causes callbacks on flooring jobs, and how do I head one off?
The call comes in February. Gaps have opened between the boards, or by July the same floor has cupped along the seams, and the customer's first thought is that it was laid wrong. Wood moves with the moisture in the house, and two months after the fact there is no way to prove backwards what the site was like on the day you worked.
Put the numbers on the invoice while you still have them: the meter reading on the flooring and the reading on the subfloor or slab, how many days the material sat in the house before you opened a box, and the temperature and humidity the house was holding. A line reading subfloor 11, flooring 7.5, five days acclimated, house at 68 degrees ends the argument in one look.
Record the same way any leveling or moisture work you recommended and the customer chose not to buy. The other callback is appearance rather than failure — a plank the customer says is the wrong shade, or a tile lippage complaint on a large format over a floor that was never flat. Both are decided by what the invoice says about the substrate and about whose material it was, so write both down before anyone is unhappy.
What flooring work gets done and never gets billed?
Tear-out is the one that gets swallowed. Pulling carpet is quick, but the tack strip, the staples and the run to the landfill are not, and disposal on a whole-house carpet and pad job fills a truck. Old tile is worse once you count grinding thinset off the slab.
Then there is everything you do around the floor and never write down: pulling and resetting the toilet, disconnecting and walking out the range and the fridge, taking the shoe molding off and putting it back, undercutting jambs, and planing the bottom of a door that no longer clears.
Count the trips too. Dropping material days ahead to acclimate is a trip, the measure visit is a trip, and coming back to a room the customer promised would be empty is a trip. Condo work adds the certificate of insurance, the elevator booking and protecting the hallway on the way in. And furniture is its own line whether you priced it or not — a house does not empty itself, and the hour spent moving somebody's dining room is an hour you are not laying floor.
What should I record on a flooring job?
Photograph the subfloor before you cover it, because once the floor is down nobody can see what you were standing on. Get the bare deck with a straightedge laid across it and the gap underneath visible, any patch or leveler you poured, the moisture barrier before it disappears, and the fastener pattern.
Keep the moisture test itself: the calcium chloride or in-slab probe results with the date, the number of sites and where they sat. On tile, pull one at the start and shoot the back of it so the mortar coverage is on record. On a shower, photograph the flood test with water standing and a timestamp.
Keep the box end labels with the lot and run numbers on them, and note how many boxes came from each run. A year on, the customer asks why the floor failed, the manufacturer asks for the acclimation and moisture log, and the insurer asks whether a barrier was ever there. On a commercial job add the flatness you measured before you started, since a finished floor can only be as flat as what it was laid on and nobody remembers that afterward.
What tax rate should I charge on a flooring invoice?
Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.