Free Roofing Invoice Generator

No app, and no account for your first two documents — build them, print them, send them, nothing to sign up for. An estimate counts the same as an invoice. Once you've used those two, unlimited documents are $8.99/month and that's when you'd create an account. Without an account, nothing you type into a document is sent to us.

Tap “Send as PDF” and your phone's own share sheet opens with the finished invoice attached — pick Messages, Mail, WhatsApp, whatever you use, and the customer is already in your contacts, so there's nothing to type. “Send via SMS” sends it as a picture instead, which previews right inside the message thread. Either way the amount due, your payment instructions and your payment link travel in the message, and the file is built on your phone — it never passes through us.

Put your payment link or handle in “Get paid online” and every invoice gets a scan-to-pay code: your customer points their phone camera at it and their payment app opens, already pointed at you. Three ways in, because customers read invoices in different places — scan the code off a printed copy, tap the code itself in the PDF (a phone can't photograph its own screen, so on a phone the tap is the one that works), or tap the link in the message you sent. The money moves directly between your customer and your own payment account — we are not a payment processor, we never touch it, and we never see whether you were paid.

Your company name and license number, the customer's name and service address, itemized work (for example: Shingle replacement — 12 sq, tear-off & haul away), tax if it applies, any deposit already received, and your warranty terms. Beyond that, roofing invoices carry a few things the generic list misses: squares covered, how many layers came off, the underlayment and drip edge you used, and — kept apart from each other — the manufacturer's shingle warranty and the term of your own workmanship warranty. Roofing is the trade where confusing those two causes the argument. Name the deck repairs by count, the ventilation you added or left alone, and the flashings you replaced against the ones you reused, because those are the three lines a future leak gets blamed on.

The callback is the stain that comes back. You replaced a pipe boot on the north slope, and five weeks later the customer calls about a wet ceiling and treats it as the same leak returning under your warranty. Most times it is a different penetration, or the chimney, or ice damming, and the roof only leaked once the wind came from a direction it had not come from since you left.

What settles that call is an invoice that names the spot you worked on the way you would name it to another roofer: which slope, which penetration, how far off the ridge or the rake. Then say in writing that the repair covers that penetration and not the roof, list what you saw and did not fix, and state that interior drywall, insulation and paint were not part of the work.

The second one arrives after a full roof, and it is usually ventilation or ice rather than shingles. A bathroom fan dumping into an attic, blocked soffits or an unbalanced ridge will make a ceiling wet with a perfect roof over it. Write the ventilation you found, what you added, and what the customer declined. A shingle manufacturer will use exactly the same question to deny a claim, so the record protects both of you.

Decking is the line most often left off. You quote a re-roof knowing you will find soft sheets, you write a per-sheet number into the contract, then you pull nine sheets on a hot day and bill for four because nobody kept count. Count them off the roof and write the number down before the underlayment covers the evidence.

The rest is the work around the roof. The tarp you threw on the week before while the customer decided. The satellite dish you took off and put back, the solar array pulled and reset. The second trip when the supply house shorted you ridge cap. Disposal belongs on its own line, dumpster and haul-off and the landfill weight on a two-layer tear-off.

So does the magnetic sweep, the plywood over the condenser, the hour at the permit desk and the morning spent waiting on the inspector. Add the things nobody sees from the ground: sheeting a garden with tarps and taking them up again, the gutter you emptied of tear-off grit, the drip edge and starter that the old roof never had, and the time on the roof with an adjuster walking damage you already documented once.

Photograph the deck before anything covers it. Every sheet you replaced, the ice barrier running up from the eave, the starter course, and the nail line on a course before the next one hides it. A shingle manufacturer that denies a claim denies it on fastening, for nails set high or overdriven or four where the wrapper calls for six, and the only thing that wins that argument is a photo of the nailing on that roof on that day.

Shoot flashings before and after, step flashing above all, because it lives behind siding where nobody can check it later. Photograph the ventilation you found and what you left: soffit intake, ridge, a bath fan terminating in the attic. That set answers both the manufacturer's ventilation question and the customer's ice question.

On storm work, chalk your test squares, shoot every slope from the same standing spots before you touch anything, and write the storm date down. Keep the wrapper or the bundle labels with the lot numbers, and note the shingle line and color as it is actually printed. A year on it is an adjuster asking whether the damage predated the hail, or a buyer's home inspector writing up your flashing.

Start with a different question: is the job taxable at all? In most states, work that improves real property — a new install, a remodel, an addition — makes you the end user of the materials. You paid sales tax at the supply house and you don't add tax to the customer's invoice. Repairs and maintenance are taxable far more often, and some states treat residential and commercial work differently. If tax does apply, the rate is the one at the job's service address: only a handful of states are a single statewide rate, and everywhere else counties and cities add on top of the state share. Tap “Sales tax — is this taxable, and what’s the rate here?” under the tax field, pick your state, and we'll show you the state rate and link you straight to your revenue department's own guidance. And there's no federal sales tax — your federal tax is income and self-employment tax, which you settle with the IRS, not something you collect from a customer. When no tax applies, leave the rate at 0.