Free Roofing Invoice Template

A roofing invoice template is a fill-in form that turns a finished roof into a billable record: squares installed, layers torn off, unit-price lines for decking and flashing, and the claim details a carrier or a mortgage loss draft department needs before it releases money. Roofing measures in squares, and several of its lines cannot be counted until the old roof is off.

Downloads are blank and unbranded — no email, no account, nothing to unsubscribe from. The browser version does the arithmetic and prints to PDF.

What belongs on a roofing invoice?

Roofing is a unit-price trade wearing a lump-sum coat, so the lines that matter most are the ones that can move once the roof is open. Give decking its own per-sheet line with the actual count, and do the same for pipe boots, static vents, and any valley or chimney flashing rebuilt rather than reused. Measured field area and ordered quantity are two different numbers once waste and cut-up are in, so show both and let them explain each other. Name the pitch and the number of stories as a stated condition of the work, not a surprise. Disposal gets its own line with load count or landfill tonnage, since it follows the weight hauled away rather than the shingle you installed. Add the shingle line and color with its order number so a future repair can match, then the permit number and the date the roof passed final inspection.

How to fill in a roofing invoice

Put the property address on the invoice even when the bill goes somewhere else, since roofs get paid for by landlords, carriers, and mortgage companies who never see the house. For insurance work, add claim number, date of loss, policy number, carrier, adjuster, and the mortgagee; a loss draft department compares your invoice to the approved scope line by line, so keep your line names close to the scope's. Bill the replacement cost, show recoverable depreciation, and put the deductible on its own line as customer-owed. Price the field per square, edge and ridge work per linear foot, penetrations each, decking per sheet, and inspections or certification letters flat. Leak chases where the cause is not known going in are the line most roofers write hourly, since the search is the work. Permit fees get their own line with the permit number beside them, so nobody has to ask what the municipality took.

Common roofing line items, and what each one runs

These are the 310 jobs the online version can fill in for you, with the hours and materials a typical one takes. They are starting points, not prices — what you charge is yours.

Three roofing invoice mistakes that cause callbacks

Three show up over and over. First, invoicing a leak repair as one bare line: when water shows up again somewhere else on the roof, nothing on paper separates what you fixed from what you never touched, and you eat the callback. Second, billing an attic ventilation upgrade as one line — exhaust and intake are separate quantities that have to balance, and ridge vent added with no soffit intake makes the attic worse, so an invoice showing only ridge footage hands the next inspector a reason to blame you. Third, writing the invoice as though the deductible was discounted, absorbed, or covered by the job; many states make that illegal outright and carriers treat it as claim fraud, so it stays a customer-owed line at full value.

Common questions

How do I invoice a roof that is going through insurance?

Invoice the carrier's approved scope, not your own version of it. Copy the scope's line structure and language so the adjuster and the mortgage loss draft department can match your lines to theirs without a phone call, and add claim number, date of loss, policy number, and the mortgagee. Bill full replacement cost, show recoverable depreciation as its own line, and leave the deductible on the customer. If you did work the scope missed, invoice it as a supplement with its own photo and measurement reference rather than quietly padding an approved line.

Should a roofing invoice bill by the square or the square foot?

By the square, because that is the unit your suppliers, your crew, and the adjuster all already use. A square is one hundred square feet of finished roof surface, and bundles, nails, and labor are all reckoned against it. Square feet invite the homeowner to compare your number to their house's floor area, which is not the same roof at all once pitch is in. Show measured field area in squares, then the ordered quantity in squares including waste, hips, valleys, and ridge caps, so the two numbers explain each other.

What do I put on the invoice when I find rotten decking after tear-off?

A separate per-sheet line with the actual count, priced at the rate you agreed before the job started. Decking is the one item nobody can scope from the ground, so a roofing invoice should carry the unit price whether or not any sheets came out; a zero-count line still tells the customer you looked. When sheets do come out, note the location in plain words (north slope over the porch, both sides of the east valley) and the sheet thickness, because a mixed-thickness deck matters to the next roofer. Confirm the count with the homeowner the same day.

Can I invoice a storm tarp separately from the roof repair?

Yes, and you should — emergency tarping is mitigation, which carriers handle as its own item rather than part of the roof. Invoice it the day you do it, with the date and time you got there, the slopes covered, how the tarp was fastened and where, and the storm date it responds to. That invoice is also the customer's proof they acted to prevent further damage, which is a duty written into most homeowner policies. Keep it out of the replacement invoice entirely, or it disappears into the roof price and gets paid once for two jobs.

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