Free Pressure Washing Invoice Template

A pressure washing invoice template is a fill-in billing form built around the way wash work actually measures: area on flatwork, linear feet of gutter face, per-elevation house washes. It carries your business and insurance details, dated line items with quantities and units, treatment-versus-removal wording, cure and keep-off notes, and totals.

Downloads are blank and unbranded — no email, no account, nothing to unsubscribe from. The browser version does the arithmetic and prints to PDF.

What belongs on a pressure washing invoice?

Header first: business name, phone, the words 'fully insured', invoice number and date, and the service address, which on this trade is often not the billing address — property managers, realtors prepping a listing, and landlords all pay for washes at buildings they do not live in. Then give each line its own unit, because they do not match: linear feet on gutter brightening and fence runs, per elevation on a house wash, per unit on fleet and play equipment, measured area on flatwork. Add what a wash consumes: the water source — customer spigot or your own buffer tank — and approximate gallons, and note it when there was no working spigot and you hauled water in. Sealer and re-sanding lines carry a product name, gallons or bags applied, and a coverage rate. Commercial work needs a PO number and a site or store number. Close with the keep-off window: how long before they walk on it, drive on it or set the furniture back.

How to fill in a pressure washing invoice

Price the way the surface measures. Flatwork — driveways, sidewalks, patios, commercial pads — goes out per square foot, so the measured area belongs in the quantity column and the line totals itself. A house wash is a flat line priced off elevations and stories, not area; measuring siding square footage is a waste of your morning. Gutter brightening runs per linear foot of face. Open-ended work — graffiti, gum, oil and rust treatment — bills hourly or as a not-to-exceed, because you cannot see the ending from the driveway. Itemise anything that is a second process or a second visit: deck stripping is its own line from the deck wash, paver re-sanding is its own line from the paver clean, and sealing is always separate because it happens after the slab has dried out. Put the date you actually performed each one beside it.

Common pressure washing line items, and what each one runs

These are the 309 jobs the online version can fill in for you, with the hours and materials a typical one takes. They are starting points, not prices — what you charge is yours.

Three invoicing mistakes that cost pressure washing pros money

First, writing 'removal' on a line when what you sold was a treatment. Oil that has soaked into a slab for years usually lightens rather than disappears, and if your own invoice promised removal, the customer is holding your paperwork as the argument. Second, invoicing a roof soft wash as if it finished when you coiled the hose. The growth dies on contact but sheds over the following weeks and months of rain, and an invoice that does not say so buys you a callback by day three. Third, one bundled line reading 'exterior cleaning'. A month later the customer is certain the fence, the patio and the walkway were inside that phrase, and you have nothing measured to point at. Separate lines with quantities settle it without a conversation.

Common questions

How do I invoice a rust or oil stain that did not fully come out?

Invoice what you actually performed, and word the line so the promise matches the result. Oil that has sat in a driveway for years lives inside the concrete rather than on top of it, so a wash lightens it — bill that as 'oil stain treatment - first application' and note what lifted and what remains. Rust is the opposite case: sprinkler and fertiliser staining normally comes out completely with the right acid-based product, so bill it as removal, and step the wording back to a treatment only when it is old, deep or under a failed sealer and you can see it will ghost. If a second application is agreed, put it on as a dated line of its own so the customer sees the job is scheduled, not abandoned.

Should concrete or paver sealing go on the same invoice as the cleaning?

Put them on the same invoice only if you also put the gap between them in writing. Sealer needs the slab dry, which usually means returning a day or more after the wash, and a single invoice dated the wash day makes it read like a job you walked away from half done. Either issue the cleaning invoice when you leave and a second one after the seal, or keep one invoice with two dated lines and a note giving the return date. Whichever you pick, add the keep-off window for foot traffic, vehicles and furniture, because tire marks pressed into soft sealer become your callback.

What extra fields does a recurring commercial wash account need?

A commercial invoice needs the buyer's paperwork on it, not just yours. Add the PO number, the site or store number, the service date and the window you worked, the frequency the account runs on, and the name of whoever signed off on site. Property managers with a dozen locations route invoices by store number, and one missing field parks yours in a hold pile for a month. List the surfaces covered per visit — dumpster pad, sidewalk frontage, drive-through lane — with quantities, so scope does not quietly grow between visits. If you washed after close, say the hour.

Does my insurance belong on a pressure washing invoice?

Yes, put 'fully insured' and your carrier in the header, because this trade aims pressurised water and chemicals at other people's siding, roofs, windows and landscaping. Homeowners ask about coverage here more than in most trades, and commercial property managers frequently will not process a first invoice until a certificate of insurance is on file, sometimes naming their entity as an additional insured. Send the COI with the first invoice to a new commercial account rather than waiting for accounts payable to chase it. On residential work, the line in your header is normally enough.

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