Free Garage Door Invoice & Estimate Template (Word, Excel, PDF)

Two documents, not one. The first visit sold something finished — the car is out, the opening is secure — so it stands as an invoice on its own: the after-hours line, the emergency opening, the diagnosis. Spell out what that opening took, since it is labor nobody can see afterward: the manual release pulled, a door with no spring behind it lifted by hand, locking pliers clamped on the track under a roller so it cannot drop back. Nothing is repaired yet, so say the door is secured but out of service and nobody should run the opener. The second document is the repair, dated the day you returned with the spring, carrying the return trip on its own line.

Say which of the two it is, in those words, because they sell differently. Federal rule 16 CFR 1211 has required an external entrapment protection device — photo eyes, or an edge sensor — on residential openers manufactured since January 1, 1993, so a power head older than that has none by design, and no compliant retrofit exists for most of them. Write that your recommendation was a replacement opener rather than a part, whether they bought it or not. A bypass is the other case and a worse one: eyes zip-tied together facing each other so the beam can never break, or the terminals jumpered so the door would close on anything. Name what you found, name that you removed it, and bill the correction on its own line.

As two priced lines, even when you sold it as one number. They come from different manufacturers on different terms: the sections and hardware from the door maker, the motor and logic board from the opener maker, the springs on whatever warranty you put your own name to. One line reading door and opener installed is how year two becomes an argument about whose warranty a dead board sits under. Put the door with its size, gauge, section count and color on one line, the opener with its horsepower, drive type and model on the next. If the price is bundled, show both halves at their own values with the package adjustment beneath them, so neither one disappears.

The door named, the result, and everything you replaced to get it. NFPA 80 puts fire door assemblies on an annual inspection and test with the result recorded and kept, so identify the door by the opening it protects — the dock, the corridor between the shop and the warehouse — and copy the label information off the curtain. Show the drop as two tests rather than one, because the second proves the door was reset properly after the first, and resetting is where these go wrong. Then list the fusible link if you replaced it, any governor or release work, and anything you found that would stop the curtain reaching the floor: pallets stacked under it, a bolted-on latch, guides painted over.