Free Flooring Invoice & Estimate Template (Word, Excel, PDF)

A room-by-room breakdown with each room's finished quantity, because flooring is ordered and cut against a room list, and a single number for the whole house checks against nothing. Name the install method on every line — nail-down, glue-down or floating — since it sets the warranty and decides what happens when somebody has to get under the floor. Nail-down carries the cleat gauge and the fastener interval, every six to eight inches plus one near each board end. Glue-down carries the adhesive by name and the trowel notch it was spread with, because the bond warranty is written against it. Floating carries the expansion gap left at every wall, cabinet toe-kick and post, plus T-molding at each doorway. Broadloom needs its roll width, 12 ft or 15 ft, and a seam plan naming where seams land and which way the nap runs. Tile needs joint width and sanded or unsanded grout. Close each room with plank direction and the wall you struck the layout line off.

Open with the property, then write the floor the way it was built, deck upward. Substrate work goes first, on its own lines: floor leveling compound, underlayment install, moisture barrier, each measured over the area it covered, not the room. Field material follows — LVP install, laminate, engineered and solid hardwood, tile install, vinyl sheet — each saying whether the price includes the goods or is labor only over the customer's own material. Carpet install and carpet pad come off a roll and bill in yardage; carpet tile install is glued down box by box and bills by the square foot. Edges close it out: baseboard and shoe molding by the running foot, then transition strips, thresholds, stair treads and risers counted one at a time. Work you cannot scope from the top side — board replacement, a squeak chased from below, subfloor repair — is written by the hour with the reason on the line. Date each room as you close it.

First, cutting broadloom without a seam plan. Roll width decides where a seam has to land, and one down the main walkway, or facing a window where low light rakes it, becomes a re-seam or a roll you already cut into. Draw the seam locations and nap direction, and get initials before the knife. Second, a bare line reading hardwood refinishing. A screen and recoat abrades the existing finish and puts one coat back; a full sand runs 36 grit through 100 to raw wood. Name which one, the grit sequence, the finish and the coat count, or a customer who bought a screen and recoat expects the scratches gone. Third, leaving the cure window off. Furniture back at hour twelve on fresh finish is a refinish you do for free — write the hour the last coat was pulled, plus separate hours to foot traffic, furniture and area rugs.